Team Assistant

Exeter, Devon
Fill My Vacancy

Our client is a City-led, international and national law firm with over 160 partners and 950 staff. With offices across the UK, Middle East and Asia, they provide a full-service integrated offering.

Their clients operate in diverse industry sectors such as construction, transport and infrastructure, banking and financial services, distribution and logistics, education and health, hotels and leisure, defence, engineering and surveying, charities, retail and energy and natural resources. They also act for many high net worth individuals.

They are different and they believe it is their people that make them unique. They expect and respect that you and your talents are too. The truth is they don’t prescribe who you are or how you ought to be. It’s what you can do that interests them most.

While the work on offer is rewarding and often complex, the qualities they look for are simple. The ability to get on with people from all walks of life, for example. To talk and to listen. To develop the sorts of relationships that mean you win the friendship and loyalty of clients and colleagues alike. In short, to connect. These are the characteristics their people all have in common. They are vital, as is the drive and imagination to use your unique talents to the full. They will help you in this. In fact, they will support you in every way they can.

The Opportunity

Working in the office as a business critical member of the Firm, alongside their other Team Assistants. This role involves the provision of full administrative support to the Partners, fee earners and PAs in all departments. This role offers a diverse range of tasks that provide a breadth of experience in developing a wide range of skills within a professional City firm.

What you will be doing

• Working as an integral part of the fee earner support team
• Exceptional client service skills
• Filing and file management, including file opening and closing
• Assisting at internal and external seminars
• Producing and engrossing documents
• Scheduling and compiling bibles of documents
• Obtaining official copy documents from various local authorities and other third-party search providers
• Using Land Registry Portal and other online searches services
• Filing of deeds, documents, correspondence and other documentation
• Maintaining filing and document management systems
• Assisting with the administration of file archiving and retrieval service
• Scanning, photocopying and printing
• Ad hoc administrative duties where required
• Provide support and cover for administrative staff and assist other departments as required
• Assisting with incoming/outgoing post duties
• Covering reception when required

Their operational staff will receive training as a first aider

and fire warden.

This list of duties is not exclusive or exhaustive and may be subject to change depending on the needs of the business.

What you will need

Enthusiastic and flexible

• An ability to operate autonomously with minimum supervision – a self-starter
• Ability to maintain confidentiality of information
• The flexibility to work outside normal hours may be required from time to time
• A thorough understanding in Microsoft Office
• Previous experience in an administrative role (desirable)
• Strong attention to detail with a methodical and logical approach
• An effective and committed team player
• Ability to use initiative and apply common sense
• Ability to effectively handle and prioritise competing demands and work within deadlines
• Excellent verbal and written communication skills
• A positive and proactive attitude

As part of their firm recruitment policy their candidates are subject to employment screening background checks. These checks include personal details, education and employment history, professional qualifications and credit and criminal checks as appropriate.

They are an equal opportunities employer and values diversity and inclusion. All applications will be considered on merit and the applicant’s suitability to meet the requirements of the role and will be treated equally irrespective of Ethnicity, Gender (including Trans and non-binary) Race, Disability, Religion and sexual orientation.