Sea Freight Exports Coordinator

Basildon, Essex
Willis Global Ltd

Our client, a recognised player in the Freight Forwarding and Transportation industry who specialise in offering supply chain and logistics solutions, ground transportation, air and ocean shipments, customs clearance, and supply chain management are looking to recruit a Sea Freight Export Coordinator to be based at their offices in Basildon, Essex.

On Offer:

• 20 days annual leave + public holidays and yearly salary review
• After completing six months service, Death in Service equal to three times your annual salary
• After one year s service the company offers enhanced Pension contributions of 9% annual salary
• After one year s service employees are eligible to join the Private Medical Scheme (application process required)
• Holiday loyalty days up to a maximum of 5 days (1 per each full year of employment completed).
• One Milestone Day per year to take as you wish
• Confidential EAP platform for you and your immediate family members as spouse/partners and children aged 16 to 24 in full-time education, living in the same household
• Access to our Employee Discounts and Perks, which includes Grocery Shopping, Holidays, Movies, Sports, Wellness and many more

Duties and Responsibilities of the Sea Freight Export Coordinator:

• Assist the Team Leader and Sea Freight Manager in the execution of their duties in support of the departmental vision of the company to become more competitive and profitable
• Understand and execute the departments vision of good business development in order to successfully move Sea Freight products
• Complete all Import, Export and Cross Trade activities correctly and on time ensuring the Customs declaration forms are completed correctly
• Immediately report any errors to the customs declaration forms to line manager and customs claims
• Correctly complete all customs import declaration forms
• Ensure all operational activities and invoicing are completed on time
• Ensure all duties/VAT is charged correctly upon invoicing and collect any monies due in line with SOPs
• Maintain regular communication with clients, reporting new sales leads and handover of shipments to manager
• Assist in the creation and maintenance of SOPs for the department
• Maintain excellent customer and inter-departmental relationships at all times giving regular feedback to line manage
• Follow up late customer payments in conjunction with credit control
• Communicate quotations to the line manager/sales team and ensure all quotations are recorded on the system in one format
• Implement and improve new efficiencies in customer workflow in conjunction with line manager
• Before release, ensure all goods under Deferment account are approved for delivery via accounts and/or line manager
• Ensure all reports are generated by given deadlines and handed to line manager
• Accurately complete all invoicing for exports and clients
• Procurement of Ocean Freight rates from the shipping line and co loaders on a monthly basis

To Be Considered:

• Working experience of Sea Exports freight forwarding operations
• Experience in road transport, logistics or haulage (Desirable but not essential)
• Working knowledge of the CDS system both Imports and Exports
• Proficient with Microsoft packages especially Ms Excel and other Ms packages
• Able to work independently and as part of a team