Sales Administration Assistant

Wirral, Merseyside
Total Staff Services

Total Staff, on behalf of a prominent player in the food industry, is seeking a dynamic Sales Administration Assistant to join the team. Our client, specializing in importing and distributing ingredients and raw materials across the UK and the EU, boasts a fast-growing presence with offices in key locations including the UK, France, and South America.

Role Overview:

Reporting directly to the Managing Director, the Sales Administration Assistant will play a pivotal role in nurturing existing client relationships while actively seeking out opportunities to expand our client base. This position demands an individual with an outgoing demeanour, abundant energy, and a tenacious drive. If you possess exceptional numerical skills and a knack for retention, it’s a definite plus. Fluency in a second language will be advantageous. Embracing proactive communication, both via phone and face-to-face interactions, is fundamental to excelling in this role. The position offers exciting prospects for domestic and international travel, facilitating client engagements and participation in industry trade events. For the right candidate, there’s ample room for career progression within our rapidly evolving organization.

Key Responsibilities:

• Collaborate closely with the commercial team to oversee contract management and order processing.
• Provide invaluable support to the commercial team, contributing to the maintenance and enhancement of sales initiatives.
• Ensure accuracy and currency of purchase and sales orders, playing a pivotal role in planning collection, delivery, and call-off schedules.
• Assist in managing supplier/customer order balances and call-off spreadsheets, in coordination with the Office Manager and external warehousing facilities.
• Liaise effectively with the commercial team and Logistics department to optimize transport logistics and call-off coordination.
• Work in tandem with the quality/technical team to promptly address and resolve claims/complaints.
• Facilitate seamless communication among customers, suppliers, and relevant third parties to ensure successful project completion.
• Provide coverage for logistics operations during staff absences, ensuring continuity of service.
• Offer support with general administrative duties related to the supply chain.
• Flexibility to contribute across various departments as needed, ensuring uninterrupted service delivery and maintaining high service levels.
• Contribute actively to maximizing the company’s profitability.

Candidate Profile:

• Proven experience in sales administration or a related field, preferably within the food industry.
• Excellent organizational skills with meticulous attention to detail.
• Strong interpersonal skills, adept at building and maintaining client relationships.
• Proficiency in MS Office suite, particularly Excel.
• Ability to thrive in a fast-paced environment and adapt to changing priorities.
• Self-motivated individual with a proactive approach to problem-solving.
• Effective verbal and written communication skills.
• Willingness to travel domestically and internationally as required.
• Language proficiency beyond English is desirable but not essential.

Salary:

20,000 – 30,000 per annum, commensurate with experience.

If you are ready to embark on an exciting journey with ample opportunities for growth and development, apply now to join our dynamic team.