HR Shared Services Administrator

MOTT MACDONALD
HR Shared Services AdministratorJob Description : Do you want to work for a company whose purpose is to improve society by considering social outcomes, and to transform businesses, communities, and opportunities for its employees? We have a full time vacancy available within our fast-paced HR Shared Services team which we are excited to recruit for. Our HR Shared Services Administrator can be based in our newly refurbished Preston or Glasgow office with an expectation to travel at least once a month to the other location for team meetings/training events we do enjoy bringing the full team together! Our Preston office is located at Edward VII Quay with free on-site car parking available and our Glasgow office is located within the city centre and is easily accessible by car and train. As part of the HR Shared Services team, you will have exposure to the full scope of an employee s lifecycle. Both of our office locations offer ample opportunity to work alongside other members of our HR community which naturally will maximise your exposure to HR. We are looking to fill this role quickly so encourage early applications as interviews will commence as soon as possible. This is an excellent opportunity to take your first step into our HR team at Mott MacDonald. Role and responsibilities: Case Management through the Mott MacDonald MyHR system Cases will include requests such as: reference requests, contractual changes, maternity, paternity, shared parental, resignations, new starter, probation etc To gain knowledge and understanding of the processes within the HRSS team To answer calls into the HRSS team in a timely manner To become familiar with the requests that come through to the HRSS inbox and gain an understanding of how to process Processing accurate information within the HR systems Reporting to complete actions required for monthly / ad-hoc reports such as QA, payroll reports, starters/leavers, long service awards Provide support when requested for other ad-hoc tasks/projects Monthly 1-2-1s through Connect People Desirable skills and experience: Strong administration background Customer experience Working in a process driven environment Experience of Microsoft packages: teams, excel, word etc GDPR knowledge and understanding Experience in using Service Now/ handling a busy inbox Mott MacDonald s support services are the driving force behind our organisation enabling us to run efficiently and effectively. The team works collaboratively to offer specialist advice, best practice and technology to all areas of our business specifically designed for our global reach. Did you know that Mott MacDonald is one of the world s largest employee-owned businesses? This means that we are not accountable to external stakeholders and are in control of our own future. This creates a unique culture where decisions are made for the benefit of the staff/company over the long term. We are proud to be a one of Glassdoor s top 25 employers to work for in the UK in 2023, as well as being recognised by the Financial Times and market and consumer data company Statista as one of the UK’s leading and highly recommended management consultants in: Construction & Infrastructure, Energy, Utilities & Environment, Public & Social Sector, Sustainability, and Travel, Transport & Logistics. We offer some fantastic benefits including: Pension matched up to 7% Life insurance An annual professional institution subscription Continuous development opportunities because we want you to thrive Agile/flexible working because life isn t 9-5 Enhanced parental leave; shared parental leave policies for parents and care givers Annual bonus scheme Flexible benefits that suit you, including ability to buy/sell annual leave entitlement, cycle to work & interest free season ticket loans Wellbeing support including access to an independent Employer Assistance Scheme, wellbeing champions and access to learning and support resources Access to our Advanced Employee Networks which support our LGBTQ+, gender, race and ethnicity, disability and parents/carers communities The opportunity to make a difference; learn more about our social outcomes Other Information :Equality, diversity and inclusion We put equality, diversity and inclusion at the heart of our business, seeking to promote fair employment procedures and practices to ensure equal opportunities for all. We encourage individual expression in our workplace and are committed to creating an inclusive environment where everyone feels they have the opportunity to contribute. Agile working At Mott MacDonald, we believe it makes business sense for you and your manager to choose how you can work most effectively to meet your client, team and personal commitments. We embrace agility, flexibility and trust. More about Mott MacDonald We re a global engineering, management and development consultancy. Our purpose is to improve society by considering social outcomes in everything we do, relentlessly focusing on excellence and digital innovation, transforming our clients businesses, our communities and employee opportunities. A fundamental part of this is respecting each person s differences and striving to meet their needs. Our values: progress, respect, integrity, drive, excellence