Facilities Manager

Oxford, Oxfordshire
Adecco

We are looking for a Facilities Assistant for our Integrated Facilities Management business line. 3 days per week, 8am-5pm would be the key hours (8 hours per day with a 1-hour unpaid lunch break. Working days would be Tuesday, Thursday, and Friday

What this job involves

The Facilities Assistant reports to the Assistant Facilities Manager and is responsible for providing support to ensure facilities services are provided in an effective and efficient manner. Must also demonstrate a high level of security awareness at all times and have knowledge of emergency evacuation procedures and Health & Safety.

Essential Duties and Responsibilities

Customer Service

• Support reception with greeting, assisting and directing candidates/new hires/visitors to the appropriate staff member
• Carry out facilities inductions with new starters and update trackers accordingly
• Receive, direct and relay telephone, email and other queries

HSE, Security & Quality

• Demonstrate permanent high level of security awareness, knowledge of emergency evacuation procedures, procedures for visits from local authorities as well as general Health & Safety
• Issuing of ID and access badges for new hires/vendors/visitors and maintaining record of same.
• Monitor and maintain office and badge consumables in line within agreed stock levels.
• Maintain the security sign-in book
• Understand & actively support Quality Management program

Site Operations

• Conduct daily meeting room and office checks as required by Facilities Manager
• Weekly check of medical room including first aid supplies
• Support Assistant Facilities Manager where required
• Support with management of requests on Facilities helpdesk (Corrigo) and liaise with service providers when requested to do so
• Handle/Assist with incoming and outgoing mail enquiries according to the existing procedures – keeping a daily log
• Raising of PO’s as requested via Oracle – keeping a daily tracker up to date
• Assist in coordinating the repair and maintenance of office equipment and in the ordering in of office supplies.
• Ensure accurate and detailed hand over is planned & passed on (for tasks for within responsibility), if absent from the business.

Additional Duties and Responsibilities

The above is not an exhaustive list of responsibilities, further additional duties may be required to be performed to support the Facilities Team

Skills

The candidate must demonstrate the following skills:

• Problem solving
• Decision makings
• Excellent verbal & written communication
• Proficient with the use of Microsoft Office tools

Competencies

The candidate must demonstrate the following personal attributes:

• Exemplary Customer focused
• Assertive
• Possess cultural awareness and sensitivity

Experience

Facilities experience

Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.

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