Facilities Administrator

Haywards Heath, Sussex
First Recruitment Services Limited

This is an excellent opportunity to work within a highly reputable and prestigious educational establishment on a local level.

My client is seeking someone with experience within a facilities / premises based role. Experience within the education sector is not essential although it could be beneficial. Full time role, 52 weeks a year (with holiday) Mon-Fri during term times and Mon-Fri outside of term times.

Facilities Administrator

Full time Permanent role

Monday – Friday during term times and Monday-Friday outside of term times.

Workplace based close to Haywards Heath. Plenty of free parking on site. Due to workplace location, it is essential to be a driver and have your own transport. Holidays to be taken during school holiday periods

Salary. £32160 per year, plus paid overtime if required, plus excellent staff benefits. Great opportunity to work in beautiful surroundings. The role is subject to successful DBS checking.

The Role –

The purpose of the role is to work with the Facilities Manager to maintain and support the Compliance and administrative needs of the department. Flexibility and attention to detail, together with enthusiasm and the willingness to go the extra mile are important.

Duties and responsibilities include:

To support the Facilities Manager, Grounds, Maintenance, Transport and Housekeeping staff in the allocation of their duties

To assist the Facilities Manager to keep up to date records of Health and Safety compliance

To assist the Facilities Manager in identification and rectification of any gaps in compliance checks

To assist the Facilities Manager so that the School complies with all Health and Safety legislation

To liaise with the senior staff on site logistics and event planning and to co-ordinate for the maintenance team so that rooms can be set up in good time for events such as parent meetings, assemblies and plays/concerts.

To assist the Facilities Manager with the organisation of project planning

To assist with maintenance requests to ensure details are correct and the work carried out in a timely manner

To assist the Facilities Manager with scheduling for all inspections and routine maintenance work

To prepare and review all facilities risk assessments

To review all COSHH related items, maintaining the inventories for each department and the reviewing the associated risk assessments for every item.

Downloading and maintaining the PAT testing register, ensuring all records are kept up to date.

To manage the cleaning rotas, liaise with the housekeeping team, oversee cleaning equipment requirements, deep cleans and general site cleanliness

Maintaining the swimming pool records to ensure consistency in results

To assist the Facilities Manager with the Safeguarding requirements of the School in relation to any contractors and visitors.

To ensure the school is prepared for use after any lettings to include removal of furniture and cleaning.

To carry out such other duties as are reasonably assigned by direct management

Competencies, knowledge and experience required:

A positive “can-do” attitude

Very good communication and interpersonal skills

Good administrative skills, including use of Outlook and MS Office

Excellent organisational skills

Background in general maintenance and compliance

The ability to keep sensitive information confidential

The ability to work well as part of a team

This is an excellent opportunity to use your facilities / premises experience within an excellent organisation who offer a superb working environment and long term career stability

For more information regarding this new and exciting opportunity, please apply now! . Short-listing will take place soon – don’t miss out!

Wild Recruitment Ltd T/A First Recruitment Services is acting as an Employment Agency in relation to this vacancy.

Please note that no terminology in this advert is intended to discriminate on the grounds of a person’s gender, marital status, race, religion, colour, age, disability or sexual orientation. Every candidate will be assessed only in accordance with their merits, qualifications and ability to perform the duties of the job