St. Albans, Hertfordshire
Our client is looking for a Business Operations Manager / Executive Assistant to join their dynamic team.
You must be a self starter who is willing take on board necessary requirements to help set up policies and procedures within this relatively new company and can really make a difference
The role will start off as working remotely but with a view to hybrid working once office set up in St. Albans area.
POSITION SUMMARYThis position works alongside the office manager to provide support for the organisation.
The role works in partnership with and facilitates interactions with the wider UK and US based teams to ensure implementation of procedures across global personnel, IT and general administrative procedures are in alignment with business objectives and practices.
MAJOR AREAS OF RESPONSIBILITY
Executive Support for the leadership team• Mail correspondence management CEO• Calendar management for the CEO and SLT
Marketing and Sales• Manage the organisation of events as required for the team, congresses, medical meetings and Advisory Boards• Manage the logistics for congresses and scientific Advisory Boards• Main point of contact with congress organisers where we will have a symposium• Manage contracts, travel, payments and expenses for participants ensuring compliance • Site visit to venue as required.• Organise registration, book hotels and organise travel for participants • Send out Medical Advisory and Design Team communications.
Finance: Purchase Orders, Invoices• Oversee the administrative support to set up new vendors and raise purchase orders (PO) in the Finance system for all entities.• Secure approvals for PO’s and Invoices in line with the AP process
Travel Management & Expenses• Oversee and manage the administrative support to book travel for the Global team, including consultants.• Support the process of appointing a travel agency.• Manage relationship with the travel agency, with monthly updates and reporting.
Office Management• Manage office requirements and the main point of contact for Building Management agent / Landlord.• Liaise with suppliers to ensure cost effective procurement for the office.• Manage / support the set-up etc. for new offices throughout US/UK• Provide administrative support to the team.• Ensure resource provision in the office.• Act as the point of contact for internal and external clients• Updates and maintains office policies and procedures and implements additional policies as necessary.• Planning meetings, including booking meeting rooms as and when required.• Order office supplies and research new deals and suppliers.• Organise and schedule appointments.• Answer and direct phone calls.• Update and maintain office policies and procedures.• Provide general support to visitors.
• Act as point of contact for internal and external clients
Attributes:• Professional, helpful, organised, energetic, responsible, trustworthy, excellent multi-tasking, self starter and firm but fair.
If you have the right skillset, energy and organisational skills for this position, please apply today