Executive Business Partner

Manchester, Lancashire
Brookwood
Executive Business Partner
6 Month Contract Inside I35
Hybrid – Manchester

Key Responsibilities

• Be a trusted advisor on individual and team dynamics.
• Partner directly with VP and Sr Director to prioritise their activities based on the business priorities.
• Create, maintain & influence relationships with both internal and external stakeholders to support business activities.
• Full ownership of both VP’s & Senior Directors calendar. Clear alignment on the business priorities, interdependencies and needs of directors and the business.
• In partnership with PMOs, FP&A, Internal communications and other relevant stakeholders, build the department cadence, own the agenda and plan forecasts on behalf of the VP. Partners with PMO/Strategy Delivery team to continuously improve design and governance of BU & Eng Leadership Team cadence.
• Coordinate and actively facilitate Engineering LT Meetings, own actions taking and follow ups.
• Inbox management: organizing inbox, replying to emails, picking up tasks from their email. You speak the same language as the VP & Senior Director and are able to prepare and/or send out emails on their behalf to internal and external stakeholders.
• Manage, own & initiate the onboarding process on behalf of the two directors. Prepare all-onboarding documentation and schedule as well as overseeing all technical and operational aspects of the onboarding.
• Fully responsible for all tasks that are designed for delegation. (Workday, concur, Ivalua,etc ) as well as raisingPOs/adding vendors & follow up as and when needed.
• Be aware & adhere to budget policies.
• Oversee the planning of business travel needs for both VP & Director & teams (eg logistics and visas, including coordinating itineraries across multiple stakeholders and gathering/developing/collating preparation materials for meetings/presentations.)
• Support with the hiring process by conducting interviews for the craft
• Facilitate process for signatures for VP

Project management & Communications

• Identify areas of improvements within the business and work with PMs to project manage the change.
• Upon request of the VP, review and advise on language, communication channel, and overall content of outgoing communications.
• Assist in end to end planning of leadership meetings and events. This can include but is not limited to offsites, all-hands, Q&A’s and working sessions.
• Partners with IC in planning, prioritising and executing communication initiatives. Facilitates a strong connection between IC and the respective leader/department, allowing them to understand short-term and long-term opportunities for communications.
• Acts as your leader’s eyes and ears, identifying areas of concern or good opportunities to utilise internal comms.
• Collaborate with the IC team in planning and execution of global initiatives. This can include but is not limited to scheduling, identifying/inviting attendees, logistical planning and support on the day

Required Skills

• 5-8 years proven experience eg administration/operational/business support/executive assistant, preferably in large/multinational organization.
• Creative and out of the box’ thinking in order to proactively drive business.
• People oriented; positive relationship and stakeholder management skills, and able to engage with people across all levels, and from a diverse set of backgrounds.
• You seek to understand before you act. You take the time to check both the what and why in ambiguous situations.
• Commercially aware and results-driven with an independent and proactive attitude
• Highly organised with excellent planning skills. You take ownership and proactively solve problems, often before it reaches your S(VP).
• Exhibit a strong attention to detail, ability to adapt to daily schedules and routines, and focus on efficiency without sacrificing quality.
• Excellent communication. Fluent in English, verbal and written (additional language(s) an advantage but not required).
• Comfortable with ambiguity and able to prioritise and make decisions without having all the information
• Strong ethics and can handle confidential matters with discretion.
• Be an active member of the Leadership Support community, both across departments and within your own department
• Available to offer support outside of normal business hours, or travel, as required
• Excellent with G suite, including Google Calendar, Google Sheets/Slides (or similar).
• Support with other tasks as may be required