Executive Assistant

The Cooperative Property Company
Executive Assistant

Location: Office-based in Pall Mall, with some flexibility after probationContract Type: PermanentHours: Full timeSalary: c£70k paBenefits: Generous bonus, 28 days holiday, pension

Purpose of the role

To provide exceptional administrative and stakeholder management support to the CEO, being on hand when needed, to enable him to achieve the organisation’s growth objectives and vision: creating innovative and community-focused residential property projects and sustainable investment opportunities for ethically minded investors.

Key Responsibilities:

• Manage CEO’s calendar to achieve work objectives and work-life balance, including scheduling meetings, appointments, travel arrangements, leisure activities, fitness routines and personal errands.
• Coordinate and prioritise CEO’s emails, correspondence and phone calls.
• Prepare and edit correspondence, presentations, reports and other documents.
• Conduct research and compile data such as market trends, industry insights or competitive analysis and compile data to support decision-making and strategic planning.
• Assist in organising company events, meetings and conferences including logistics, venue selection, catering and co-ordinating guest invitations.
• Act as a liaison between the CEO and internal/external stakeholders.
• Handle confidential information with discretion and professionalism.
• Perform ad-hoc administrative tasks and special projects as assigned, for example: office relocation and/or renovation; social media management and personal branding.

Skills Required:

• Organisation and project management: ability to prioritise tasks effectively, manage competing deadlines and maintain attention to detail.
• Communication: strong written and verbal communication skills, including the ability to compose professional correspondence and interact diplomatically and confidently with stakeholders at all levels.
• Critical analysis: quickly gathers relevant information, questions the debatable and is able to confidently explains interpretation of data
• Problem-Solving: resourceful and proactive in identifying solutions to challenges and resolving issues independently.
• Adaptability: flexibility to adjust priorities and responsibilities in response to changing business needs and priorities.
• Document creation: proficient in crafting visually compelling and engaging PowerPoint presentations that effectively convey key messages, using advanced features.

Experience:

• Proven experience as an Executive Assistant or similar role supporting a demanding and intellectually challenging CEO or other C-suite position
• Multi-tasking and prioritising competing actions to manage personal workload effectively.
• Strong track record of working in small to medium startup/high pressure environments, where structures and processes are not yet fully established.
• Demonstrable experience creating a superb first impression when dealing with high net worth individuals and investors.
• Excellent proficiency in Microsoft Office suite and other relevant software applications.
• Degree educated in Business Administration,
• Communications or related field preferred but not essential.

Behavioural Attributes:

• Professionalism: maintains a high level of integrity, confidentiality and professionalism in all interactions and tasks.
• Proactivity: anticipates the needs of the CEO and takes initiative to address them effectively.
• Attention to detail: meticulous in reviewing and producing accurate work with a keen eye for detail.
• Resilience: maintains composure under pressure, adapts to changing circumstances, and remains focused on achieving objectives.
• Commercially minded: acts like an owner to protect profit and grow revenue.
• Collaboration: works well in a team environment, demonstrating a willingness to support other sand contribute to the overall success of the business.

You may also have experience in the following: Project Management. Office Manager, PA, Office Team Leader, Office Supervisor, Administrator, Admin Assistant, Office Administrator, Executive Assistant, Personal Assistant, Personal Administrator, Office Manager, Executive Administrator, Business Administration etc.

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