Business Administrator

Chorley, Lancashire
Avove LTD

Who we are:

Avove is a new, independent utilities infrastructure business, formed from the utilities division of leading infrastructure services company.

We design, build, and maintain the UK’s utilities infrastructure to help transform local communities for the better.

We are proud to work in partnership with our clients, including Severn Trent, United Utilities, Yorkshire Water, Scottish Water, Northern Powergrid and Scottish Power.

What we can offer:

We offer a competitive salary that is based on proven skills and experience. Hard work is celebrated and rewarded. We recognise that one size doesn’t fit all so everyone has access to a variety of flexible benefits that work for you.

• 24 days holiday plus statutory holidays (option to buy more)
• Company pension scheme
• Enhanced family friendly policies
• Life assurance
• A selection of lifestyle benefit options
• Financial wellbeing programme
• Employee assistance program for health and wellbeing and onsite mental health first aiders to support our colleagues.
• We love to give back so we offer you volunteering days in your community and charity matched giving where we will boost your fundraising.

The Role:

To provide organisational and admin assistance to the Executive Leadership Team (ELT) in a fast-paced environment. This role ensures the efficient and effective working of the ELT through proactive admin support. Also, to manage the running of the Chorley office which would require a minimum of three days a week on site. This would be a fantastic opportunity for an experienced administrator to join a brilliant management team whilst having the opportunity to grow and progress.

Responsibilities

• Effectively balance the priorities of the ELTs
• Manage the diary for the ELT within remit.
• Coordinate travel logistics UK and abroad, including trains, flights, and accommodation.
• Use the finance system for raising and processing PO’s and invoices.
• Work to the highest levels of accuracy with excellent attention to detail
• Coordinate both internal and external meetings, including room booking, arranging agendas, preparing packs and papers, ordering catering, taking minutes where appropriate.
• Proactively filter, respond to, and follow through on all queries, calls, and emails
• Prioritise own workload and respond to frequently changing demands.
• Develop good working relationships and confidently communicate to senior management both internally and externally.
• Support the production of presentations and documents for meetings as required.
• Handle confidential information with discretion and professionalism.
• Required to present a professional image internally and externally.
• Ensure the Avove reputation and brand is maintained internally and externally.
• Act as the office manager for the Chorley office – mail, deliveries, ordering of stationary, dealing with visitors, keeping office posters/information updated for employees, room bookings and all other general office management.
• Lead and support on key project initiatives e.g., setting up corporate hotel arrangements.
• Complete administrative duties in connection with the role and specific project support as required.
• Decisions making for this role will be within a well-defined framework with reference to a Senior Manager/Director
• This role may involve travel.

Skills and Experience

• First class verbal and written communication
• Able to develop and maintain good working relationships at all levels.
• Excellent customer liaison skills
• Previous PA/Business Support experience at Director level would be an advantage
• Proven experience of multi-tasking and prioritising in a demanding environment
• Evidence of some project coordination

Personal Profile

• Good verbal and written communication
• Good team worker, willing and able to assist other team members when required.
• Able to develop and maintain good working relationships.
• The ability to work efficiently and professionally with colleagues.
• Good attention to detail
• Discrete – comfortable dealing with confidential information.
• Enthusiastic, act with initiative, proactive
• Project professional image to all staff within Avove and to our customers
• Highly flexible and adaptable, willing to go the extra mile.

Our main value is to “Move Life Forward” and we are committed to developing our colleagues and encouraging personal growth, in conjunction with a flexible working approach so everyone can thrive in an inclusive and open environment. Avove is committed to diversity and inclusion, and we pride ourselves on an inclusive approach to recruitment.