Assistant Company Secretary

Coyle Personnel
Assistant Company Secretary Role Purpose: To support the smooth running of the department, by working closely with Company Secretary and Deputy Company Secretary What you’ll be doing As a Assistant Company Secretary you will be responsible for General administration and plc listing compliance Awareness of developments in Corporate Governance and support in implementing processes to ensure compliance. Drafting and oversight of regulatory announcements. Develop and maintain schedule of directors interests. Support on bank mandate updates. Annual report and accounts Drafting and oversight responsibility for the governance section of the annual report, including all committee and board disclosures. Research trends and best practice. Advise colleagues on compliance obligations and support them in complying with the relevant rules. Contribute to drafting of notice of meeting and other ancillary annual report and accounts documents. EU Market Abuse Regulation (MAR) Ensure Group adherence to MAR, through management of Inside Information, control of Permanent, Restricted, Seasonal and Insider Lists through InsiderTrack, control of Share Dealing requests and Closed Period notifications. Review of all processes and procedures to align with current market practice. Subsidiary governance Responsible for ensuring compliance for 150+ UK and overseas subsidiaries. Oversee statutory accounts filing process. Develop the Group subsidiary governance manual and provide subsidiary directors with training on their duties. Annual General Meeting (AGM) AGM management, including drafting of AGM and class meeting scripts, tracking proxy voting, Q&A preparation, briefing packs, Companies House and National Storage Mechanism documents for filing, AGM minutes, RIS announcements and general meeting logistics. Support on investor consultations. Support on review and amendment of investor body information data reports. Share plans Support with management of discretionary share plans and SIP arrangements. Support relationship with Employee Benefit Trust, including making relevant notifications. Oversee filing of annual tax returns. Shareholders Support relationship with Registrar and setting a shareholder strategy. Support on shareholder / ADR actions and queries. Manage and oversee payment of plc dividends. Transactional support Lead on various transactions including refinancing, intragroup dividend payments, capital injections and other group entity simplification activities. Lead on transactional board meetings, including those of the Finance and General Purposes Committee and group subsidiary boards. Support on other corporate transactions as necessary. Powers of Attorney Management and oversight of powers of attorney, including annual review and renewal. Who we’re looking for. Strong grasp of the requirements of a PLC Listed CoSec department. Experience of dealing with a complex group entity structure. The following qualities/experiences are essential: Degree or Professional ICSA Qualification. Able to work under pressure. Strong adherence to timelines and deadlines. The following qualities/experience are desirable: Sets high standards on all areas of work output. Close attention to detail